Legal Secretary

Position	Legal Secretary
Reporting to	General Counsel
Location	Dubai

Position Purpose
The Legal Secretary will support the Legal function by providing high-quality legal administrative assistance across the group. The role involves managing a broad range of legal administrative matters including corporate governance, contract lifecycle management and compliance. The Legal Secretary will work closely with internal stakeholders to ensure legal and governance processes are accurate, efficient, and aligned with best practice in a large corporate environment.

Position Purpose

The Legal Secretary will support the Legal function by providing high-quality legal administrative assistance across the group. The role involves managing a broad range of legal administrative matters including corporate governance, contract lifecycle management and compliance. The Legal Secretary will work closely with internal stakeholders to ensure legal and governance processes are accurate, efficient, and aligned with best practice in a large corporate environment.

Responsibilities
Corporate & Company Secretarial Support Maintain statutory records for group entities across multiple jurisdictions, including registers, filings, and corporate records Ensure timely filing of statutory documents with relevant regulators and authorities Monitor and track director appointments, resignations, and authorities Contract & Document Management Establish and administer a contract database, ensuring accuracy, version control, and audit readiness, which should be maintained on an ongoing basis and structured to support M&A, financing, and audit processes Support implementation of contract approval processes and authority matrices Compliance & Risk Management Support Provide administrative support in line with internal policies and regulatory requirements Conduct World-Check and other third-party due diligence screenings Compile, manage, and submit Know Your Customer (KYC) documentation for entities and counterparties across jurisdictions External Counsel Cost Management Track, review, and reconcile legal cost reports and legal invoices against budgets and engagement terms Translation & Legal Communications Translate legal documents from Arabic into English and/or French (and vice versa) Prepare executive summaries and briefing notes for senior management and internal stakeholders Governance, Best Practice & Continuous Improvement Assist with internal audits, compliance reviews, and governance reporting Identify opportunities to improve legal processes, document management, and efficiency General & Administrative Legal Support Provide general legal administrative support to the Legal team Manage legal calendars, deadlines, and action trackers Support ad hoc legal projects and special assignments as required

Responsibilities

Corporate & Company Secretarial Support

Maintain statutory records for group entities across multiple jurisdictions, including registers, filings, and corporate records
Ensure timely filing of statutory documents with relevant regulators and authorities
Monitor and track director appointments, resignations, and authorities

Contract & Document Management

Establish and administer a contract database, ensuring accuracy, version control, and audit readiness, which should be maintained on an ongoing basis and structured to support M&A, financing, and audit processes
Support implementation of contract approval processes and authority matrices

Compliance & Risk Management Support

Provide administrative support in line with internal policies and regulatory requirements
Conduct World-Check and other third-party due diligence screenings
Compile, manage, and submit Know Your Customer (KYC) documentation for entities and counterparties across jurisdictions

External Counsel Cost Management

Track, review, and reconcile legal cost reports and legal invoices against budgets and engagement terms

Translation & Legal Communications

Translate legal documents from Arabic into English and/or French (and vice versa)
Prepare executive summaries and briefing notes for senior management and internal stakeholders

Governance, Best Practice & Continuous Improvement

Assist with internal audits, compliance reviews, and governance reporting
Identify opportunities to improve legal processes, document management, and efficiency

General & Administrative Legal Support

Provide general legal administrative support to the Legal team
Manage legal calendars, deadlines, and action trackers
Support ad hoc legal projects and special assignments as required

Person Specification
Experience Requirements	2-4 years of relevant legal secretary or paralegal experience (or equivalent experience outside the UK) Experience within a large corporate, multinational, private equity infrastructure and/or the energy sector preferred Strong organizational and administrative skills High level of confidentiality and professional integrity Ability to manage multiple priorities in a fast-paced environment Proactive, solution-oriented mindset Strong stakeholder management and communication skills
Minimum Education Requirements	Legal Secretary, Paralegal, Legal Assistant, or equivalent professional certifications preferred
Related/Technical Skills	MS Office Suite (Word, Excel, PowerPoint) Written and oral communication, English Attention to detail & document accuracy Time management & prioritization Contract management Compliance – Intermediate Written and oral communication, English, with Arabic & French – Preferred

Submit CV to: talent@ameapower.com