Legal and Corporate Support Assistant – Legal

Position Purpose
The candidate will support the legal team in day to day legal, clerical and company secretarial/governance work.


Key Responsibilities
  • Providing administrative, secretarial and clerical support to the legal team (currently four lawyers) to help them optimise their time.
  • Formatting, editing and proofreading documents.
  • Preparing, printing and arranging signature of documents (via Docusign, e-signature or wet ink signature); sending to relevant parties; keeping records of documents sent.
  • Filing all contracts and corporate documents and updating/maintain hard/soft copy registers.
  • Reviewing legal invoices (incl for duplication and to ensure correct fee rates are applied), submit for approval and payment, and preparing and maintaining spreadsheets to track legal spend on projects.
  • Filing and recording company information (internally) and keeping corporate folders and tables up-to-date; ensuring appropriate documentation is obtained from relevant individuals.
  • Manage and collate all information required for KYC/due diligence processes (including filling in forms) and work closely with the relevant counterparty to ensure the smooth completion of their KYC requirements.
  • Liaising with external legal advisors and company secretarial service providers to obtain certified /notarized copies of constitutional documents etc (ensure such documents are filed on receipt).
  • Drafting documents for appointment/resignation of directors, checking requirements for holding of AGMs and directors meetings in coordination with project companies and, where relevant, external legal counsel and company secretarial service providers.
  • Assist and liaise with external counsel for incorporation of special purpose companies in Africa, Cayman, Middle East.
  • Update, maintain and create structure and organisational charts.
  • Review standard engagements for service providers.
  • Keep external company secretarial service providers informed and up-to-date with corporate documentation.
  • Assistance with filing of expense claims.
  • Any other ad-hoc activities to assist the legal team and the business teams.
  • The successful candidate will be expected to perform this role for the duration of their employment.
  • The legal team is not looking for someone to train and progress, but instead needs a suitable person to continue to provide this support on a permanent basis.


Person Specification

Minimum Experience and Education Requirements

  • Previous experience is preferable but training will be given
  • Legal knowledge an advantage (knowledge of companies law)
  • Diploma or undergraduate degree

Required Role Related/Technical Skills Rating – Basic, Intermediate, Expert

  • MS Office Suite – good knowledge of Word (incl document formation, formatting etc), Excel, PPT etc
  • Typing skills
  • Excellent written and verbal communicator
  • Languages:
    • English: fluent (necessary)
    • French: fluent (will be a strong advantage)
    • Arabic (written) will be an advantage

Interpersonal/ Behavioural Skills

(minimum 5 key areas)

  • Organised
  • Time management
  • Team player
  • Attention to detail
  • Logical
  • Communication skills
  • Adaptable
  • Resilient
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