Legal and Corporate Support Assistant – Legal

• Providing administrative, secretarial and clerical support to the legal team (currently four lawyers) to help them optimise their time.
• Formatting, editing and proofreading documents.
• Preparing, printing and arranging signature of documents (via Docusign, e-signature or wet ink signature); sending to relevant parties; keeping records of documents sent.
• Filing all contracts and corporate documents and updating/maintain hard/soft copy registers.
• Reviewing legal invoices (incl for duplication and to ensure correct fee rates are applied), submit for approval and payment, and preparing and maintaining spreadsheets to track legal spend on projects.
• Filing and recording company information (internally) and keeping corporate folders and tables up-to-date; ensuring appropriate documentation is obtained from relevant individuals.
• Manage and collate all information required for KYC/due diligence processes (including filling in forms) and work closely with the relevant counterparty to ensure the smooth completion of their KYC requirements.
• Liaising with external legal advisors and company secretarial service providers to obtain certified /notarized copies of constitutional documents etc (ensure such documents are filed on receipt).
• Drafting documents for appointment/resignation of directors, checking requirements for holding of AGMs and directors meetings in coordination with project companies and, where relevant, external legal counsel and company secretarial service providers.
• Assist and liaise with external counsel for incorporation of special purpose companies in Africa, Cayman, Middle East.
• Update, maintain and create structure and organisational charts.
• Review standard engagements for service providers.
• Keep external company secretarial service providers informed and up-to-date with corporate documentation.
• Assistance with filing of expense claims.
• Any other ad-hoc activities to assist the legal team and the business teams.
• The successful candidate will be expected to perform this role for the duration of their employment.
• The legal team is not looking for someone to train and progress, but instead needs a suitable person to continue to provide this support on a permanent basis.

• Previous experience is preferable but training will be given
• Legal knowledge an advantage (knowledge of companies law)
• Diploma or undergraduate degree

Required Role Related/Technical Skills Rating – Basic, Intermediate, Expert

• MS Office Suite – good knowledge of Word (incl document formation, formatting etc), Excel, PPT etc
• Typing skills
• Excellent written and verbal communicator
• Languages:
  • English: fluent (necessary)
  • French: fluent (will be a strong advantage)
  • Arabic (written) will be an advantage

Interpersonal/ Behavioural Skills

(minimum 5 key areas)

• Organised
• Time management
• Team player
• Attention to detail
• Logical
• Communication skills
• Adaptable
• Resilient